Administrative Assistant - Commercial Real Estate in Dallas, TX for Northmarq

Northmarq is entering a new era, and a landmark career opportunity is waiting for you. Northmarq is independent, and fiercely so, with the freedom to do things the right way. To hire the very best. To give them the resources to thrive. We do it because that’s what we believe. Northmarq is not held back by principles, we’re propelled by them. We and our clients are growing fast because we’re providing something rare and valuable: easy access to the industry’s best talent, an agile and collaborative style, and vast resources to execute flawless deals for our clients and partners. Northmarq was voted by Real Estate Forum as one of The Best Places To Work In Commercial Real Estate!

Northmarq is currently seeking a dynamic individual for the role of Real Estate Administrative Assistant to join our Dallas Investment Sales team. The to-be-hired Admin will support Northmarq’s market-leading multifamily investment sales team. The Admin will work intimately with play a key role in the team’s day-to-day Administration duties to support the growing team and high transaction volume.

The ideal candidate will possess strong organizational skills as well as the ability to exercise independent judgement to plan, prioritize, and organize the diverse workload in a fast-paced environment. While investment sales and/or commercial real estate experience is not required, the ideal candidate will have a strong desire to dive into the industry and ability to learn quickly. The role is a client-facing opportunity; therefore, customer service experience is preferred and a high-level of professionalism is imperative and expected.

Job Responsibilities:

Manage the team calendar by scheduling conference calls, meetings, on-site tours, etc.
Perform office administration tasks such as, composing, editing, and formatting and proofreading documents, and reports.
Provide high level of service to client(s) and vendors, and internal Northmarq teams.
Process business expense reports on a regular basis and manage vendor invoices with corporate accounting.
Track and monitor day-to-day transaction work alongside team members
Manage client submission of confidentiality agreements for individual transactions
Track potential investors’ access to confidential material for individual transactions
Identify potential issues with day-to-day operations and respond accordingly
Adhere to all state real estate agency requirements
Ability to foster and maintain relationships with colleagues and clients to ensure effective business communications
Perform other administrative duties and tasks assigned by team, and take on more responsibility as team grows

Education: Associate’s or Bachelor’s degree preferred

Work experience: 2-3 years of administrative support experience

Strong proficiency with all applicable software packages including but not limited to Adobe, MS Windows; MS Office, including MS Word, Excel, Outlook, and PowerPoint. Experience in Salesforce a plus
Strong organization and time management skills
Ability to adapt and prioritize in a fast-paced environment
Operate with a sense of urgency
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Highly professional yet personable demeanor
Able to work well independently with an ability to work collaboratively with others
Detail oriented
Able to maintain confidentiality, utilize judgment, and work with minimal supervision
.Ability to work after regular office hours if needed

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About Northmarq

For nearly 60 years, NorthMarq has been a capital markets provider of debt, equity, and loan servicing to commercial real estate investors through its regional offices from coast-to-coast. Our expanded platform now includes investment sales for multifamily assets, further broadening our commitment to building stronger relationships that deliver better results throughout the entire life of ownership. As a leading capital markets provider, NorthMarq has decades of expertise built on strong relationships. As the company grows, the foundation built on our core values—integrity, respect and community—is critical. We pride ourselves on quality, customer service excellence and results. We know our most valuable asset is our employees. Recruiting and retaining the best people in the industry is critical to our ongoing success. Each of our employees has opportunities for personal growth and works in a place where results are rewarded. Across all of our 30+ offices, we have a strong sense of camaraderie united by our corporate headquarters in Minneapolis, Minnesota. We are privately owned, part of the Pohlad Companies family of businesses.

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