Career Center

We are currently seeking a Real Estate Assistant to join the Foundry Commercial team in Dallas, Texas. The Real Estate Assistant is responsible for supporting the Property Management team in by providing telephone support, invoice processing and monitoring, accounts receivables processing, maintaining system of contractor and tenant information, contract document preparation and monitoring, coordinating tenant request for services and maintaining filing system.

Essential Job Functions:

• Administrative Support - provides administrative support for Property Managers and field personnel, including preparing letters, memos, spreadsheets, purchase order requests for bids and operating procedures as needed. Assist in ordering office supplies or building supplies. Maintain lease files and other files as necessary. Administer the work order system and train new engineers on the work order system as necessary.
• Tenant Relations - provide customer service to tenants by receiving tenant calls and coordinating requests for services. Follow up with tenants to ensure satisfaction with completed work order requests and/or provide conference service coordination. Provides emergency and safety information to tenants. Coordinate the scheduling of evacuation drills, etc. Prepare proposals and invoices for additional services and utilities. Coordinate tenant move in, and move out. Coordinate security access information requests and emergency contacts lists. Communicate with the security team to activate/deactivate property access cards.
• Operations - coordinate with Property Managers and building personnel for tenant move in/move out. Contact movers for Certificate of Insurance and provide rules and regulations for after-hours move in/move out. Generate tenant “welcome” letter and handbook. Coordinate with Property Manager for purchase of tenant signage (lobby,suite and building) in accordance with building specifications.
• Service Contracts - coordinate service contracts and monitor current contracts to ensure that proper insurance and waiver of lien forms are intact. Maintain tickler file for service contract expirations. Maintain up-to-date approved service contract list. Submit insurance claims to company.
• Accounting. Primary responsibility of sending rent statements, tracking billbacks, and posting cash receipts and follow up on collections.  Additional responsibility when needed: Monitor and accurately codes invoices in the accounting system in a timely manner in accordance with company guidelines. Research invoices and follow-up with vendors as needed.
• Other duties may be assigned.

Education and Experience Requested:

• High School Diploma or equivalent and some college preferred
• Minimum of 2+ years of work related experience
• Ability to comprehend, analyze, and interpret complex business documents
• Ability to write reports, manuals, speeches and articles using distinctive style
• Ability to effectively respond to sensitive issues, complex inquiries or complaints from clients, co-workers, supervisor, and/or management
• Ability to make effective presentations on general topics to an internal department, large group of employees, clients, and/or management
• Ability to motivate employees and client groups to take desired action
• Requires contacting tenants regarding collections
• Able to assist in forecast and budgets
• Conducts financial/business analysis
• Reconciles monthly tenant work order billings for tenants and management
• Ability to solve problems and deal with a variety of options in varying situations
• Able to walk across campus if needed to assist a tenant or help with special projects
• Requires advanced analytical and quantitative skills
• Must have an excellent customer service approach to property owners and tenants
• Must be able to deal effectively with vendors and brokers
• Must be highly proficient in Microsoft Word and Excel
• Should have experience working in Yardi

About Foundry Commercial

Launched nearly 15 years ago, Foundry Commercial was created to be a different kind of real estate company. Our motto – “It’s Personal” – rings true in everything we do… we value authentic human experiences. At Foundry Commercial, there is a strong sense of community. From wellness fairs to ugly Christmas sweater parties to company fundraisers, Foundry associates lean in to support one other and the causes that are important to us. We bring a sense of teamwork, collegiality, and diversity to all that we do. At the heart of it all is trust and respect. These two things drive everything else. We have built a place where people truly know each other, celebrate together, learn together, and live life alongside each other. At Foundry, we serve our clients best by attracting and unleashing the most talented and courageous professionals in industry, all while having fun and building a lasting impact on the broader community. Don’t just take our word for it. The best way to experience our culture is to immerse yourself in it. But be prepared – it’s contagious!

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